#BUSINESS MEETING AGENDA TEMPLATE HOW TO#

Or, ask them to be prepared to discuss any specific topic if that is relevant.

Do your attendees need to do anything in order to prepare for this meeting? If so, include links or resources for any materials they need to consult before the meeting.

If possible, add a time estimate for each agenda item or discussion topic that you can use as a guide during the meeting to keep things timely.

For example, is this topic for sharing information or coming to a final decision as a group? Is the topic to give everyone a chance for input on a decision someone else is making?

If it isn’t immediately clear, write down the goal of this question that you want the group meeting to come away with. These are generally items needing discussion and results. This may be easiest to do in question form.

Write down an outline of your agenda topics.

It should just be a sentence or two and can be written in bullet points.

Write down the objective of the meeting.

You will need the list of attendees for the meeting minutes. The Secretary can check off who actually attended.

Include a list of everyone who was invited including stakeholders, board members, employees, or any other participants.

However, here’s a good way to create a basic meeting agenda. You can create as detailed or minimal an agenda as you wish.

It is hard to keep the meeting on topic if anything is vaguely written. In fact, brevity is often better when it comes to an agenda since the important factor here is clarity. The agenda should list the agenda items or discussion topics in order.

#BUSINESS MEETING AGENDA TEMPLATE HOW TO#

This keeps everyone in attendance on the same page and gives the person running the meeting an idea of how to run things. It is created by the person who is running the meeting.Ī meeting agenda is effective when it clearly states the meeting’s goals and discussion topics. What Is a Meeting Agenda?Ī meeting agenda is a document created before the meeting that lists the agenda items and how much time will be devoted to each item. By setting meeting goals and creating a meeting agenda, you are able to run meetings that feel worthy of the time of those in attendance. This is because they dread gatherings that don’t feel structured, drag on for too long, and don’t respect their time. In the modern world, it is no secret that many people dread meetings. It may however vary depending on the specifics of your business and the purpose of the meeting, but all agenda should include an opening, review of agenda, old business, new business, special focus topics, action items, announcements, open forum and a closing.4.1 Guides for the Orderly Conduct of Meetings Summary and Reflection of Meeting Outcomesġ0.2. Allowing Participants to Voice Concerns or Suggest Improvementsġ0.1. Updates on Upcoming Events or TrainingĨ.2. Summary of Decisions and ResponsibilitiesĨ.1. Interactive Discussion and Solution Generationħ.1. Presentation on Specific Project/IssueĦ.2. Proposal for Changes to Existing Policies or ProceduresĦ.1. Presentation and Discussion of New InitiativesĤ.2. Review of Progress Toward Strategic GoalsĤ.1. Follow-up on Action Items from Previous Meetingģ.2. Set expectations and time limits for discussionģ.1. Review and Approval of Previous Meeting’s MinutesĢ.3.

Business meeting agenda template